Step by Step Zimbra Conversion Procedure
Here we aim to get you acquainted with the whole procedure of converting Zimbra files. Those three steps below are crucial to the whole procedure. In this page, every step has been elaborated with the relevant details:
Steps to Export .TGZ file from Zimbra Desktop
Step 1 - Open Zimbra Desktop
Start the Zimbra Desktop program either from Windows Start menu or from shortcut icon from Desktop. Go to Start menu » Programs » Zimbra Desktop » Zimbra Desktop . Then you will see a screen as shown here →
Step 2 - Locate and click on "Preferences" Tab on the Menu Bar.
From Zimbra Desktop application, look for "preferences" option to export all items like emails, contacts, calendars etc to .tgz file. You will find the "Preferences" tab on the menu bar.
Step 3 - Select Import/Export option
Once you have selected Preferences tab within the Zimbra Desktop, select "import/export" option from the respective account which appears on the left side of the screen. When clicked, two sections would appear on the screen, one for "import" and the other for "export" on the right side.
Step 4 - Select all information which you need to export into .TGZ file format
Under the export section -
First you need to "check" (put tick mark) on "Advanced Settings".
After selecting Advanced Setting, "Data Types" section will be displayed. There you have to select all information which you need in .TGZ file format and for that you need to "check" (put tick mark) on the options i.e - mail, address book, calendar, tasks, briefcase, etc.
Note: If you only want to convert mail and address book, then check on those two options only and uncheck (remove tick mark) the other options (calendar, tasks, briefcase, etc).
Step 5 - Finish exporting .TGZ File
After selecting the options in the "Data Types" section, click on the "Export" button on the right hand side of the Export section.
Note : After this procedure, you are also required to choose a saving location for the files
Step 6 - Save the .TGZ file in a desired location.
Once you click on the "Export" option, a "Dialogue Box" would pop-up. There you have to choose "Save file" option, click on "OK" and then select the location to save the file. Once the export procedure is completed, a zipped .tgz file (Tar G-zipped file format) will be created in the saving location.
After exporting .TGZ file, next step is to extract .meta files from .TGZ file. Know how to unzip & extract .meta files from .TGZ file
Unzip .TGZ File and Extract .META files
Unzip the .TGZ file for further migration from Zimbra
To migrate Zimbra data to MS Outlook, first unzip the "zipped .tgz file" using the WinZip or WinRAR tool. And to unzip .TGZ file, you have to locate and select the zipped file in its saving location, then right click on that file and select "Extract Files" option. Then you will have the main folder containing .meta files from .TGZ.
Note : When you unzip TGZ files using 7-Zip, you have to do it twice.
During first unzipping, you'll get TAR file and unzipping this TAR file will extract all the Zimbra folders.
So, with 7-Zip, you have to follow this sequence : TGZ >> TAR >> Folder.
Once you unzipped .TGZ file, you can proceed to convert Zimbra mailboxes to PST file. Know How to use SoftSpire Zimbra Converter
Run Zimbra Converter for Further Conversion
Now, it's the software’s turn to work out the rest of the procedure of converting Zimbra Mail to desired file format. After extracting .TGZ files, download and install the SoftSpire Zimbra Converter software. After installing the software you can further perform Zimbra migration process by using extracted TGZ files by following the simple steps given below -
Launch SoftSpire Zimbra Converter
Go to Start menu » Programs » SoftSpire Zimbra Converter » SoftSpire Zimbra Converter. Software will display the following screen:
Two Conversion Option - Single Mailbox & Multiple Mailboxes
Zimbra Converter has the option for single mailbox as well as multiple mailboxes conversion. In the initial screen you will see following options
Single Mailboxes - This option is suitable for users who want to migrate from single mailbox at a time to MS Outlook PST. Single Mailbox migration includes following quick steps -
STEP 1 - Select Single Mailbox option
STEP 2 - Select TGZ Folder
STEP 3 - Start Migration with Delete Source File(s) option
STEP 4 - Open New PST File
Multiple Mailboxes - This option comes with Enterprise License only and is suitable for users wanted to migrate mltiple mailboxes from Zimbra at once. Know how to convert multiple mailboxes...
